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Administrative Program Assistant I (Petersburg)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Applications for this position must be submitted electronically through this website. Mailed, e-mailed, faxed or hand delivered applications will not be accepted. This website will provide a confirmation receipt when the application is submitted for consideration. Consideration for an interview is based solely on the information within the application. Please refer to your RMS account for the status of your application and this position.

Position Information

Position Information

Working Title Administrative Program Assistant I (Petersburg)
Role Title Local-Classified
Job Open Date 02/09/2018
Job Close Date 02/23/2018
Open Until Filled No
Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)? No
Hiring Range $22,652 - $28,000
Agency Dept of Social Services - Local (765-01)
Agency Website https://virginiajobs.peopleadmincom/postings/search
Location Petersburg - 730
Sublocation
Position Number L0086
Job Posting Number 1034063
Type of Recruitment General Public - G
Does this position have telework options? No
Bilingual/Multilingual Skill Requirement/Preference No
Job Type Full-Time (Salaried)
Job Type Detail Full-Time Salaried - Non-Faculty- FTS-1
Pay Band UG
Job Description

This position will perform complex office and administrative support duties in a specialized program area such as in accounting, human resources, information technology and is responsible for composing correspondence; proofreading or reviewing others’ work; preparing or contributing to various reports; having frequent contact with others in administrative program areas to advise others; making compliance decisions; and dealing with information that is sensitive and confidential.
Duties include but not limited to: conducts business with the public, employees and other departments, answering questions and providing guidance, requiring the ability to assess the situation and determine a plan of action; maintains cost, financial, inventory, manpower, payroll, personnel records, or other specialized records and reports in order to account for and evaluate items purchased, services rendered, security, productivity or other control oriented activities;makes recommendations to improve services, collections or other products by comparing data such as production reports, transactions or fiscal summaries; interprets, explains and gathers information regarding specific program services, polices, and procedures; records information such as inventory, personnel, statistical or fiscal data and compiles informational reports; proofreads work of others; sets up hardware or loads software; determines compliance with programmatic requirements and approves or disapproves services, activities or financial payments; and
composes sensitive and confidential memos, reports, forms, or other correspondence. May serve as a leader for other clerical or administrative employees providing training and guidance.

Minimum Qualifications

Considerable knowledge of: office practices and procedures; agency policies and procedures as related to the subject area; and personal computer and office and agency software. Working knowledge of: basic math, accounting and bookkeeping; English, grammar, and use of the dictionary; and laws, rules, regulations pertaining to the subject area. Some knowledge of technical aspects of program area.

Skill in operating a variety of automated office equipment including the calculator, fax/copier and computer-driven word processing, spreadsheet, graphics and file maintenance programs.

Demonstrated ability to: interact professionally with all levels of agency personnel and the public; communicate effectively both orally and in writing; analyze and manipulate data and prepare reports; maintain complex records; assemble and organize data and prepare reports; make required mathematical computations; interpret and follow oral and written policies, procedures, rules and regulations; maintain harmonious working and public relations; provide guidance to others; and organize and prioritize work and make independent work processing decisions.

Preferred Qualifications

High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science or related field, and clerical or administrative experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Prefer working knowledge of local LDSS office administrative policies and procedures.

Experience providing guidance, training, and/or serving as a leader and considerable administrative experience in an office/clerical environment.

Special Requirements

Applicants may be subject to a Criminal History Background search, Central Registry search, DMV/driving record check, and/or pre-employment drug screen. The investigation may include: fingerprint checks (State Police, FBI), local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment) and other checks requested by the hiring authority. All offers of employment are contingent upon satisfactory results of the required checks and screenings. Employee must be willing to work in the community emergency shelter in the event of a natural disaster or emergency.

Special Instructions to Applicants

Applications for this position must be submitted electronically through this website. Mailed, e-mailed, faxed or hand delivered applications will not be accepted.
This website will provide a confirmation receipt when the application is submitted for consideration. Consideration for an interview is based solely on the information within the application. Please refer to your RMS account for the status of your application and this position.

Contact Information

Name Beverly Moore
Phone 804-861-4720 ext 3081
Fax Faxed applications will not be accepted.
Email Emailed applications will not be accepted.
Address

Mailed applications will not be accepted.
P.O. Box 2127
400 Farmer Street
Petersburg, Virginia 23803

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only);
    • Yes
    • No
    • Not Applicable
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
    • Not Applicable
  3. * How did you find this employment opportunity?
    • State Recruitment Management System (RMS)
    • Agency Website or Bulletin Board
    • Job Board (Indeed, Monster, Dice, etc.)
    • Social Media (Twitter, Facebook, LinkedIn, etc.)
    • Newspaper or Professional Journal (Please specify below)
    • Career Fair or Job Event (Please specify below)
    • VEC (Virginia Employment Commission)
    • Radio/TV (Please specify below)
    • Other (Please specify below)
  4. * Please specify the actual source from your response to question #3 above (Name of newspaper, Journal Title, Job Board, Career Fair, Agency Website, Social Media Type, etc.) If unknown or none, enter: N/A.

    (Open Ended Question)

  5. * Do you have recent experience using office equipment to complete tasks [i.e. computers, printers, copier and fax machine]
    • Yes
    • No
  6. * If yes, was the answer to the above question; please indicate where on your application this experience was obtained.

    (Open Ended Question)

  7. * Do you possess the ability to work successfully independently and as a team member, manage multiple tasks and prioritize workload?
    • Yes
    • No
  8. * Do you possess considerable administrative experience in an office/clerical environment?
    • Yes
    • No
  9. * Do you possess any of the following Veteran statuses?
    • Veteran who has received an honorable discharge and 180 days of active duty
    • Disabled Veteran who has received an honorable discharge
    • None of the above

Applicant Documents

Required Documents
Optional Documents