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Admin & Office Specialist III - Gladys P Todd Academy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Please apply online through the Virginia Jobs website, this can be accessed through the Germanna website and click on careers.

Position Information

Position Information

Working Title Admin & Office Specialist III - Gladys P Todd Academy
Role Title Admin and Office Spec III - 19013
Job Open Date 02/03/2017
Job Close Date
Open Until Filled Yes
Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)? No
Hiring Range $15.37 hour
Agency Germanna Community College (297)
Agency Website
Location Spotsylvania - 177
Position Number W0350
Job Posting Number 1021042
Type of Recruitment General Public - G
Does this position have telework options? No
Bilingual/Multilingual Skill Requirement/Preference No
Job Type Hourly/Wage
Job Type Detail Wage Non-Faculty- W-1
Pay Band 03
Job Description

Germanna Community College, a regional leader and partner providing high quality, accessible learning opportunities and related services to the community, is seeking a detail orientated individual to serve as Administrative Assistant for the Gladys Todd Academy, an early college program. Individual will use various automated systems to produce reports as needed; provide editing/proofreading of formal correspondences; use Outlook, EXCEL and WORD and other Microsoft applications daily. Individual will have skill in using PeopleSoft (student information system), the college’s Master Calendar on the Web, and the financial services system. Individual will help manage the department budget, and will utilize the eVA procurement software system. Individual will also handle both incoming and outgoing calls about the Academy and other duties as assigned.

Salary range $15.37 per hour, with no benefits. Work schedule averages up to 29 hours per week.

This position will remain open until filled. First review of applicants will be Friday, February 10, 2017.

Minimum Qualifications

High school diploma or equivalent required. Considerable experience in providing executive administrative support, to include use of automated systems. Proficiency in MS Office (all applications), excellent oral & written communication skills, and knowledge of People Soft and procurement experience needed.

Preferred Qualifications

Experience in a community college higher education setting. Associate Degree or higher in business or public administration, education, or related field is preferred. Experience in an administrative assistant position or related role. Experience utilizing eVA, the Commonwealth’s procurement software system.

Special Requirements

Any offer of employment will be contingent upon an acceptable background investigation and reference check.

Special Instructions to Applicants

Please apply online through the Virginia Jobs website, this can be accessed through the Germanna website and click on careers.

Contact Information

Name Liz Hunziker
Phone (540) 423-9056
Fax (540) 423-9065

Germanna Community College Locust Grove Campus 2130 Germanna Highway Locust Grove, VA 22508-2102

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only);
    • Yes
    • No
    • Not Applicable
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
    • Not Applicable
  3. * How did you find this employment opportunity?
    • State Recruitment Management System (RMS)
    • Agency Website or Bulletin Board
    • Job Board (Indeed, Monster, Dice, etc.)
    • Social Media (Twitter, Facebook, LinkedIn, etc.)
    • Newspaper or Professional Journal (Please specify below)
    • Career Fair or Job Event (Please specify below)
    • VEC (Virginia Employment Commission)
    • Radio/TV (Please specify below)
    • Other (Please specify below)
  4. * Please specify the actual source from your response to question #3 above (Name of newspaper, Journal Title, Job Board, Career Fair, Agency Website, Social Media Type, etc.) If unknown or none, enter: N/A.

    (Open Ended Question)

  5. * Do you have a high school diploma or the equivalent?
    • yes
    • no
  6. * Do you have experience providing executive administrative support to an individual or department?
    • yes
    • no
  7. * Are you proficient with Microsoft applications such as Office, PowerPoint, Excel, and Access?
    • yes
    • no
  8. * Do you have experience working in an educational setting?
    • yes
    • no
  9. * Do you have experience as a state issued purchase card holder (SPCC)?
    • yes
    • no

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcript
  2. Other Document