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Foundation Financial Coordinator

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Please see Special Instructions for more details.

Failure to complete all sections of the application including the "Posting Specific Questions", or any other sections of the application, will render the application incomplete and applicant will not be considered. Using the statement "See Resume" on the application will render the application incomplete. OFFICIAL TRANSCRIPTS may be sent to the attention of: Human Resources, Patrick Henry Community College, 645 Patriot Avenue, Martinsville, VA 24112. If applicable, indicate on your application that your official transcript has been requested and mailed to the HR department. REFERENCE LETTERS submitted by a third party must be uploaded to your application to be considered. Applications and supporting materials are only accepted on-line. Patrick Henry Community College complies with E-Verify which is an internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of their newly hired employees. Patrick Henry Community College is an Equal Opportunity Employer. The College does not discriminate on the basis of race, color, national origin, sex, religion, sexual orientation, gender identity, disability, age, or veteran’s status. Women and minorities are encouraged to apply.

Position Information

Position Information

Working Title Foundation Financial Coordinator
Role Title Finan Svcs Spec I - 19031
Job Open Date 08/09/2017
Job Close Date 08/23/2017
Open Until Filled No
Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)? No
Hiring Range Minimum $33,598 based on qualifications and experience; plus excellent benefits package.
Agency Patrick Henry Comm Coll At Mar (285)
Agency Website Click Here for Agency Website
Location Martinsville - 690
Sublocation
Position Number R0036
Job Posting Number 1027946
Type of Recruitment General Public - G
Does this position have telework options? No
Bilingual/Multilingual Skill Requirement/Preference No
Job Type Full-Time (Salaried)
Job Type Detail Restricted Full-Time Salaried - Non Faculty- FTS-1R
Pay Band 04
Job Description

Patrick Henry Community College (PHCC) is a comprehensive two-year college of the Virginia Community College System, serving the City of Martinsville and the counties of Henry and Patrick. PHCC serves approximately 3,500 credit and almost 2,700 non-credit students annually and, consistently ranks among the top ten “Most Tech-Savvy” community colleges in the country by the Center for Digital Education. It is one of the nation’s 82 “Achieving the Dream” Leader Colleges. The college offers transfer programs, in addition to career-track and certification programs, and serves more than 200 employers through workforce development. It is a member of the National Junior College Athletic Association (NJCAA).

Position Summary:
Patrick Henry Community College is seeking a self-motivated professional and team players to serve as Foundation Financial Coordinator. The Foundation Financial Coordinator will Serve as a financial specialist for the Patrick Henry Community College Foundation. This position provides ensures compliance and accountability of financial programs and business operations/processes for the Foundation. Tasks include report writing, monitoring and/or reconciling fiscal actions, tax collections and liability assessments, maintaining records, analyzing data, preparing financial reports, and developing budget forecasts.

Additionally, this position provides professional support and direction for complex activities (such as extensive financial reporting and accounting) of PHCC Institutional Advancement office, Campus Life, and PHCC Foundation. The Coordinator supports the Foundation by maintaining an environment of integrity, confidentiality and professionalism dealing with sensitive projects and to aid in designing, implementing and/or assessing college or Foundation activities. Works alongside department staff to supports alumni development activities, event management, fundraising and communications support.

Duties:

• Prepare monthly financial reports and disseminate to board and Executive Director of the PHCC Foundation
• Daily prepare and reconcile purchase requisitions on a from the Foundation Executive Director, Administrative Assistant, Athletic Director, & Financial Assistant
• Daily ensure appropriate accounting compliance practices are in place to maintain an $18 million dollar endowment (total annual account maintenance can include more than 200 other financial accounts).
• Maintain all records in Quickbooks software system on a daily basis
• Daily track endowment performance and report to relevant stakeholders.
• Daily ensure invoices are paid by due date.
• Prepare and maintain quarterly financial records
• Prepare and disseminate credit applications within one week of request

• Assist local accounting firm with the Foundation’s annual audit to the monthly compilation of financial records for annual audit.
• Must create or maintain multiple spreadsheets daily (which could annually culminate in over 200 spreadsheets) and assist Executive Director of the PHCC Foundation with monthly presentations regarding financial health of the Foundation.
• Provide event planning expertise (to include: budget, set-up, calendar notifications and participant customer service) for multiple events including but not limited to the following: monthly Foundation Board meetings, Distinguished Alumni Event, Scholarship luncheons, Vice Presidential/Presidential meetings and events at the Chatham home
• Record donations within one week of receipt.
• Create acknowledgement letters for all donations and present to Executive Director within one week of receipt
• Create and maintain all files for all donations.
• Solicit donors via phone/letters on a daily basis.
• Reconcile state and foundation budgets monthly
• Reconcile credit card statements monthly from all divisional departments


Salary: Minimum $33,598 based on qualifications and experience, plus excellent benefits package.


Application Deadline: Wednesday August 23rd, 2017

Minimum Qualifications

• Education, Training, and/or work experience equivalent to an Associate degree in accounting, business administration, administrative support technology, or related field that demonstrates the ability to perform essential functions of the job
• Some previous work experience in financial services
• Extensive excel spreadsheet experience

KSA’s and/or Competencies required to successfully perform the work are:
• Extensive experience and background in accounting practices and applications.
• Ability to create and maintain complex spreadsheets.
• Thorough understanding of financial practices related to endowments.
• Expertise in technical report writing
• Ability to monitoring and/or reconciling fiscal actions and liability assessments
• Expertise in maintaining records, analyzing data, preparing financial reports, and developing budget forecasts.
• Individual must be very detail oriented
• Thorough knowledge of office procedures with excellent administrative and organizational skills
• Demonstrated ability to maintain positive and professional interactions with donors, corporate CEOs, college administrators, parents, students, foundation board members, alumni, media, and elected officials
• Knowledge of economic and accounting principles and practices including the financial markets, banking, and analysis and reporting of financial data.
• Demonstrated ability to organize meetings and special events
• Ability to independently initiate activities and follow through on projects in a professional manner
• Multi-task with detail orientation, establish priorities and maintain confidentiality and accuracy
• Communicate effectively with Foundation Board, students, donors, and administration in written, digital, and oral formats
• Extensive expertise of word processing, email, spreadsheet and database software as well as a thorough understanding of accounting systems and budgets
• Experience with Raiser’s Edge software for donor relations and PeopleSoft for student information and accounting information systems
• Demonstrated understanding of local, state, and federal accounting and taxation practices

Preferred Qualifications

• Education, Training, and/or work experience equivalent to a Bachelor degree in accounting, business administration, administrative support technology, or related field that demonstrates the ability to perform essential functions of the job
• Certified Public Accountant
• Some audit preparation work experience
• Familiarity with Raisers Edge and QuickBooks

Special Requirements

Selected applicant must pass a criminal records background check. Documents verifying identity and eligibility to work in the United States must be presented upon employment.

Required Materials: Only applications submitted through the Virginia Jobs online application process will be accepted. Submission of application must also include:

• Resume
• Cover letter

Applicants who fail to submit the required materials will not be considered.

Special Instructions to Applicants

Failure to complete all sections of the application including the “Posting Specific Questions”, or any other sections of the application, will render the application incomplete and applicant will not be considered. Using the statement “See Resume” on the application will render the application incomplete.

OFFICIAL TRANSCRIPTS may be sent to the attention of: Human Resources, Patrick Henry Community College, 645 Patriot Avenue, Martinsville, VA 24112. If applicable, indicate on your application that your official transcript has been requested and mailed to the HR department.

REFERENCE LETTERS submitted by a third party must be uploaded to your application to be considered. Applications and supporting materials are only accepted on-line.

Patrick Henry Community College complies with E-Verify which is an internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of their newly hired employees.

Patrick Henry Community College is an Equal Opportunity Employer. The College does not discriminate on the basis of race, color, national origin, sex, religion, sexual orientation, gender identity, disability, age, or veteran’s status. Women and minorities are encouraged to apply.

Contact Information

Name Human Resources
Phone 276-656-0203
Fax
Email
Address

Patrick Henry Community College Attn: Human Resources 645 Patriot Avenue Martinsville, VA 24112

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only);
    • Yes
    • No
    • Not Applicable
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
    • Not Applicable
  3. * How did you find this employment opportunity?
    • State Recruitment Management System (RMS)
    • Agency Website or Bulletin Board
    • Job Board (Indeed, Monster, Dice, etc.)
    • Social Media (Twitter, Facebook, LinkedIn, etc.)
    • Newspaper or Professional Journal (Please specify below)
    • Career Fair or Job Event (Please specify below)
    • VEC (Virginia Employment Commission)
    • Radio/TV (Please specify below)
    • Other (Please specify below)
  4. * Please specify the actual source from your response to question #3 above (Name of newspaper, Journal Title, Job Board, Career Fair, Agency Website, Social Media Type, etc.) If unknown or none, enter: N/A.

    (Open Ended Question)

  5. Please describe the educational or work experience you possess that qualifies you for this position.

    (Open Ended Question)

  6. Describe your level of expertise with Microsoft Office products including, but not limited to, your experience with Excel.

    (Open Ended Question)

  7. What experience do you have in budget creation and maintenance?

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcript
  2. Other Document