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Contract & Procurement Manager

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

Please read the entire job announcement and instructions below. This position is posted as open until filled. First review of applications will begin November 27, 2017 and will continue until the position is filled. Application Instructions – Applicants must apply online through the Commonwealth of Virginia’s Recruitment Management System at https://virginiajobs.peopleadmin.com. The Library of Virginia does not accept employment applications by mail, e-mail, or fax. Information in the application is the primary source for screening the position. A resume will not substitute for a completed online State application. Applicants are encouraged to fully represent their qualifications on the application and must include complete information in all sections. Failure to complete any section may disqualify the application. Yellow/Blue Cards – If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document BEFORE the closing date for this position. The document may be scanned and uploaded in the same manner as uploading a cover letter or resume during the application process, or it may be faxed to (804) 692-3587. Please include your name and the position number on the fax cover sheet and call to confirm receipt.

Position Information

Position Information

Working Title Contract & Procurement Manager
Role Title Procurement Officer II - 19152
Job Open Date 11/01/2017
Job Close Date
Open Until Filled Yes
Is this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)? No
Hiring Range Salary Maximum $60,000
Agency Library of Virginia (202)
Agency Website www.lva.virginia.gov
Location Richmond (City) - 760
Sublocation
Position Number 00155
Job Posting Number 1031101
Type of Recruitment General Public - G
Does this position have telework options? Yes
Bilingual/Multilingual Skill Requirement/Preference No
Job Type Full-Time (Salaried)
Job Type Detail Full-Time Salaried - Non-Faculty- FTS-1
Pay Band 05
Job Description

The Library of Virginia is seeking a Contract and Procurement Manager to manage a comprehensive procurement program in accordance with state and federal regulations. The selected candidate will provide guidance and establish a leadership role in the agency with all types of procurement actions working with staff and management at all levels. This position is also responsible for procurement reporting, documentation requirements, maintaining complete procurement files that support procurement transactions, and Small Purchase Charge Card (SPCC) administration. The successful candidate should fully embrace the Library’s commitment to excellent customer service and collaboration and will need to work independently and as a member of a team.

The Library of Virginia offers a strong benefits package complete with 12 paid holidays, annual leave, family and personal leave, paid sick leave, short- and long-term disability, retirement, deferred compensation, flexible work schedule, and much more.

Minimum Qualifications
  • Virginia Contracting Officer (VCO) certification with extensive experience;
  • Extensive knowledge of governmental purchasing and contract administration;
  • Comprehensive knowledge of Virginia Public Procurement Act, state procurement policies and procedures and federal regulations;
  • Some knowledge of accounting and Prompt Payment Act;
  • Strong personal computer skills, including ability to use word processing, spreadsheets, database, e-mail and internet search engines;
  • Strong interpersonal skills;
  • Demonstrated ability to effectively manage a comprehensive procurement program that ensures compliance with state and federal policies and procedures;
  • Demonstrated ability to provide guidance and take a leadership role with all types of procurement actions;
  • Ability to prepare Quick Quotes, Best Value Solicitations, Sole Source Proposals, Request for Proposals (RFPs) and invitation for Bid (IFBs) and coordinate the process, and working knowledge of eVA;
  • Ability to perform research to identify the best materials and services to meet the needs of the Library;
  • Ability to coordinate a variety of activities simultaneously;
  • Ability to effectively train staff and to work with others;
  • Ability to work with staff at all levels within the organization and with multiple external vendors; and,
  • Ability to communicate effectively, both orally and in writing.
Preferred Qualifications
  • Certification as a Certified Public Purchasing Officer (CPPO) or Certified Professional Public Buyer (CPPB) earned through the National Institute for Public Procurement preferred;
  • Graduation from an accredited college or university is preferred;
  • Considerable experience managing a procurement program highly desirable; and,
  • State government experience desirable.

An equivalent combination of education, training, and experience may substitute for educational requirements.

Special Requirements

Selected candidate must complete a criminal background check and complete the Statement of Economic Interest for the Commonwealth of Virginia upon hiring.

The Library of Virginia is an Equal Opportunity Employer and encourages women, minorities, and veterans to apply. The Library of Virginia will provide, if requested, reasonable accommodations to applicants in order to provide access to the application and/or interview process.

An EEO/AA/ADA Employer

Special Instructions to Applicants

Please read the entire job announcement and instructions below.

This position is posted as open until filled. First review of applications will begin November 27, 2017 and will continue until the position is filled.

Application Instructions – Applicants must apply online through the Commonwealth of Virginia’s Recruitment Management System at https://virginiajobs.peopleadmin.com.

The Library of Virginia does not accept employment applications by mail, e-mail, or fax. Information in the application is the primary source for screening the position. A resume will not substitute for a completed online State application. Applicants are encouraged to fully represent their qualifications on the application and must include complete information in all sections. Failure to complete any section may disqualify the application.

Yellow/Blue Cards – If you have been affected by Policy 1.30 Layoff as a state employee and possess a valid Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Card (Blue Card), you must submit this document BEFORE the closing date for this position. The document may be scanned and uploaded in the same manner as uploading a cover letter or resume during the application process, or it may be faxed to (804) 692-3587. Please include your name and the position number on the fax cover sheet and call to confirm receipt.

Contact Information

Name Nancy Epperly
Phone
Fax
Email nancy.epperly@lva.virginia.gov
Address

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only);
    • Yes
    • No
    • Not Applicable
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
    • Not Applicable
  3. * How did you find this employment opportunity?
    • State Recruitment Management System (RMS)
    • Agency Website or Bulletin Board
    • Job Board (Indeed, Monster, Dice, etc.)
    • Social Media (Twitter, Facebook, LinkedIn, etc.)
    • Newspaper or Professional Journal (Please specify below)
    • Career Fair or Job Event (Please specify below)
    • VEC (Virginia Employment Commission)
    • Radio/TV (Please specify below)
    • Other (Please specify below)
  4. * Please specify the actual source from your response to question #3 above (Name of newspaper, Journal Title, Job Board, Career Fair, Agency Website, Social Media Type, etc.) If unknown or none, enter: N/A.

    (Open Ended Question)

  5. * Do you have Virginia Contract Officer (VCO) certification?
    • Yes
    • No
  6. * Do you have experience managing a procurement program in accordance with state and federal regulations?
    • Yes
    • No
  7. * If you answered yes to Question #6, please describe your experience managing a procurement program in accordance with state and federal regulations.

    (Open Ended Question)

Applicant Documents

Required Documents
  1. Cover Letter
Optional Documents
  1. Resume
  2. Other Document